ScoutSoft 4.0 Windows XP Version Download

First Time to Download: First Time Download with Java Click here the first time you download the software. ONLY TO BE USED BY FIRST TIME USERS! You may execute the file from the internet or save the file to your computer's download folder and then double click on the file to execute the installation program. (If you have high speed internet connection the file may take 8 to 10 minutes to download. If you are using dial up connection if may take an hour.) Do not install on any computer that already has ScoutSoft loaded on it. After installing and calling up the ScoutSoft program you will be taken through two upgrades via the internet to get the latest features. Be sure to leave your internet connection turned on.

Subsequent Downloads for Existing Users: Download Updates without Java Click here to download updates to ScoutSoft 4.0 when instructed to do so. Read the following instructions below before installing the upgrade. All current ScoutSoft installations without internet connection with automatic ScoutSoft upgrading must first sign onto ScoutSoft and make a Sponsor Update in Maintenance/Export Data from ScoutSoft as a backup file to be restored after the upgrade, if necessary. Download the upgraded program file and save the file to your computer and then click on the file to execute it. If the installer program gives you upgrade Settings choose the Repair option which adds the upgrades.

Download a Sample Database: Download Sample Data Files Click here to download a sample sponsoring organization's ScoutSoft database for reviewing all of ScoutSoft's features. Save the file to your computer and then after ScoutSoft is installed on your computer set up a sponsor called Sample. Then goto Maintenance/Load Data Into ScoutSoft and select Sponsor Update as the file type and click on the Import Filename's Select Name button and browse to where you saved the SampleSponsorUpdate file and select it and proceed with installing it. When asked if you want to import sensitive information check the button to remove and proceed with uploading. You can create your own sponsoring organization upon sign on to ScoutSoft or goto Maintenance/Edit Sponsoring Organizations to create your sponsor's files or to delete the Sample database after you have created your own sponsor database.

Step 1 - Complete Registration Screen - If you have registered and received your serial number enter it, otherwise leave the serial number blank. Enter in your sponsoring organization's name like the Butler 22nd Ward. Select an acronym for your sponsoring organization like 22ND for the Butler 22nd Ward. Enter in your registration/license number if you have received it, otherwise click on I'll Register Later.

Step 2 - Set Master Password - Upon installation you must reset the master password. Go to the Settings menu and click on Edit Privacy Lock Password. Enter in !@UNLOCK#$. Then enter in your own password. Record your password for future reference. It would be wise to store a copy of the password in your sponsoring organization's office files.

Step 3 - LDS & BSA Requirements Turn Off - If your unit is not sponsored by the LDS church then go to the Settings menu and click on LDS Enable. Change Enable to No. Then exit ScoutSoft and sign back on to initialize the system again. If you are only running the CERT program you can also turn off the BSA tracking by going to the Settings menu and click on BSA Enable and change Enable to No.

Step 4 - BSA Unit Numbers - If you are in the U.S.A you must enter in your BSA Council unit numbers. Go to the Maintenance menu and click on Edit Units. Enter in your BSA council assigned unit numbers exactly as they appear on your last BSA charter for each unit you sponsor. Delete any units, such as Sea Scouts, not being run.

Step 5 - Adding Members Manually - Click on the Unit menu and click on Main menu to activate the Main menu. Then click on the Roster menu and select Add Person to Roster. Add some youth and their parents. It recommended that you add the whole family if you want to use ScoutSoft's full features.

Step 6 - Importing Members - See the Tutorial webpage for more information

LDS Sponsored Units - With permission of your sponsoring organization's leaders LDS youth leaders can import member's required information as follows:

a. The sponsoring organization creates and saves the membership.csv and organization.csv files to a floppy disk or jump/memory stick by clicking on the Membership and Leadership buttons on the Membership Export program screen accessed from the File/Export program of the MLS program.

b. In ScoutSoft go to Maintenance and click on Load Data Into ScoutSoft. Then click on the Sponsor Membership File and then locate the file and then click on OK and import the data. Then click on Sponsor Leadership file next and repeat the process.

Non-LDS Sponsored Units - See our tutorial webpage for information on importing from your BSA unit's charter file created by your Council. Also, if your Sponsoring organization can generate a CSV export file of member's names, gender, address, city, state, zip and telephone number you can use the Miscellaneous CSV File option in Maintenance/Load Data Into ScoutSoft.

Step 7 - Entering in Members Advancement Records - Click on the Unit menu and click on the desired youth unit such as the Scout Troop. Then click on the Roster menu and select Edit Person in Roster. Then click on the person to begin with. Click on the person's Advancement tab to access all of the youth awards. To enter in a requirement completion date click on the applicable rank/badge and the requirements will be displayed. Enter the date completed. You can auto pass off all requirements by scrolling to the end of the requirements and clicking on the manual completion box. Repeat the process for all youth.

Step 8 - Backing Up Your Data Records - Click on the Maintenance Menu and click on Create Back Up. You can also create a complete database export file by clicking on Create Export File. Be sure to back up your data often as there is no way to restore lost data if your data files becomes corrupted or lost. You will have to re-enter all data if lost.

Step 9 - Learning the Programs - The Help menu will give some guidance. Once you have entered in some data go into the other programs and observe what each one does. There is a power point tutorial on www.scoutsoft.net that you can download.

Step 10 - Questions - All support for ScoutSoft 4.0 is usually done by e-mailing to scoutsoft@hotmail.com. To keep the license fee low we do not return long distance calls. If we are not available call back again. E-mail us if you want to set up a time to call our offices. We do not provide computer systems support. You will need to contact a local computer consultant if your computer will not run Java or if it has insufficient memory to run a JAVA database. ScoutSoft 4.0 will run faster as you add more memory.

Step 11 - Licensing Your Software - Click on the Registration or Order Products box on the www.scoutsoft.net home page to access the ScoutSoft order and registration information.